Plavno
Cases
Digital platform for university admission campaigns

Digital platform for university admission campaigns

Industry

Education

location

Germany

Industry

Education

location

Germany

story behind

We were approached by a German university with a century-old history, an innovative IT space that trains qualified specialists in the technical and humanitarian fields. To simplify the submission of documents and attract students from other countries, the university planned to transfer the admission procedure to an online format and automate all processes wiith e-learning platform.

Real-Time Application Tracking
Remote Entrance Exams

Challenges & solutions

The Business Challenge

Problem

The traditional paper-based system led to cumbersome document handling and errors during manual data entry.

Solution

Plavno implemented Optical Character Recognition technology to extract data from uploaded documents and automatically populate application forms, reducing the need for manual data entry. This not only streamlined the process but also significantly decreased errors related to data transcription.

Expanding Applicant Pool

Problem

The university sought to attract international students, requiring an accessible remote application process.

Solution

Plavno designed the platform with a responsive web interface that accommodated a variety of devices, ensuring compatibility with smartphones, tablets, and laptops. Additionally, the platform integrated with language translation services, offering multi-language support to international applicants.

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process

Crystal clear process

Agile methodology forms the cornerstone of our work philosophy. Through a seamless blend of innovative practices, including regular demos, comprehensive progress tracking, and a unique pay structure based on hours invested, we've constructed a workflow that ensures optimal outcomes and client satisfaction.

discovery

design

development

Testing

Launch

Maintenance

Conduct market research

UX Research

Components

Perform integration testing

Address issues in staging environment

Audience analysis

Moodboards

Develop UI components

Test personalized algorithms

Monitor customer satisfaction

Identify key features

Prototyping

API integrations

Deploy to production

Gather user feedback

Define project scope

UI Design

Implement custom features

Address and fix bugs

Updates and improvements

features

The key features of the platform

Online Application Submission

Applicants can fill out their applications online, just like they would on paper, but in a digital format. This reduces paperwork and saves time.

Document Upload and Verification

Applicants can upload important documents like transcripts and certificates electronically. The system automatically checks these documents to make sure they're accurate and genuine.

Real-Time Application Tracking

Applicants and parents can see the current status of their application at any time. They'll receive updates about their application's progress.

Remote Entrance Exams

For entrance exams, applicants can take the test online, saving them from having to travel. The system ensures a secure testing environment to maintain fairness.

project team

Launch, accelerate and support your business with our teams

Aliona

Product Manager

Expertise

Edtech & Healthcare product manager, skilled in user-centered strategies & lifecycle management.

MVP

POC

A/B Testing

Cohort

UX-testing

Dmitry

Project Manager / Scrum Master

Expertise

Experienced Project Manager and certified in SAFe Scrum Master, with 20+ delivered projects.

SAFe

Scrum

Gantt

Jira

Monday

RACI matrix

Vasily

Mobile

Expertise

Mobile Developer with 4+ years of experience in React Native development.

React Native

Gatsby

React

Docker

GraphQL

Igor

Backend

Expertise

Experienced Software Engineer with over 5 years of expertise in PHP, React, and Vue.js.

TypeScript

GraphQL

Next.js

Node.js

Nest

results

The admission campaign of 2022 was successful and covered a larger number of applicants due to the possibility of remote applications. The implemented platform is flexible, customized, and easily scalable. The digital platform helped to achieve the main goal – the applicant understood the procedure, quickly filled out the application and received feedback, and the manager effectively performed his work without mistakes.

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This is what will happen, after you submit form

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